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zoom meetings

Office of Information Security

Zoom Meetings » Zoom Security Setting Recommendations

software

Zoom Security Setting Recommendations

On and locked: on for the host by default, but they can turn on for all or individual meetings
Off and unlocked: off for the host by default, but they can turn on for all or individual meeting

 

Schedule Meeting

Feature Current Change/Future State User Impact
Join before host On and unlocked Off and unlocked
  • Participants receive a message that  they will be admitted when the host arrives.
  • Hosts can enable Join before Host for all meetings or individual meetings.
Only authenticated users can join meetings Off and unlocked On and unlocked. Domain only PSU
  • Participants are required to  sign in using their PSU account.
  • Hosts can turn this off for all meetings or individual meetings.
Require password for participants joining by phone Off and unlocked On and unlocked
  • Participants joining by phone will need the password to enter the meeting (Host must provide).
  • Hosts can turn this off for all meetings or individual meetings.
Mute participants upon entry Off and unlocked On and unlocked
  • Participants are muted when entering a  meeting but can unmute themselves.
  • Hosts can turn this off before all or individual meetings, and/or during the meeting.

In Meeting (Basic)

Feature Current Change/Future State User Impact
Chat On and unlocked Off and unlocked
  • Participants will not be able to chat with other participants or the host.
  • Hosts can enable chat all or individual meetings, and/or during the meeting.
Private chat On and unlocked Off and unlocked
  • Participants will not be able to use private chat.
  • Hosts can turn this on for all meetings or individual meetings.
Who can share? All Participants and unlocked  Host only and unlocked
  • Only hosts can share their screens.
  • Host can allow participants to share before all or individual meetings, and/or during the meeting.
Annotation On and unlocked Off and unlocked
  • Participants cannot annotate during a Zoom meeting.
  • Hosts can enable annotation for participants before all or individual meetings, and/or during the meeting.
Whiteboard On and unlocked Off and unlocked
  • Whiteboard cannot be shared.
  • Hosts can enable for all meetings.
Allow participants to rename themselves On and unlocked Off and unlocked
  • Participants cannot rename themselves in Zoom meetings.
  • Hosts can turn this off before all or individual meetings, and/or during the meeting.

In Meeting (Advanced)

Feature Current Change/Future State User Impact
Virtual background On and unlocked Off and unlocked
  • Participants will not be able to use a virtual background.
  • Host can turn this feature on before all or individual meetings, and/or during the meeting.
Identify guest participants in the meeting/webinar Off and unlocked On and unlocked
  • Names of guests appear in the Participant panel with an orange background OR with (Guest) after their names.
  • Hosts can disable this setting for all meetings.
Waiting room Off and unlocked On and unlocked
  • Participants enter the Zoom meeting but are placed in a waiting room. Hosts can admit users individually or all at once.
  • Hosts can turn this off before all or individual meetings, and/or during the meeting.

Webinar

Feature Current Change/Future State User Impact
Q&A in Webinar On and unlocked Off and unlocked
  • Participants will not be able to use Q&A in Webinars.
  • Hosts can turn this on before or during the Webinar.